ࡱ>  bjbjC3C3 .!Y!Y"ll<<<<<PPPP,|$P +f-*/*/*/*/*/*/*,p,"/D[*i<[*T <<*T T T <<-*T -*T T r(T)p ))***0 +S)2f/T f/)T )L<)H[*[*T  +f/l :   Change-log: This electronic version of the constitution was created from the PDF in the 2000 faculty handbook by Dr. Andrew Wright, President of the VlogýLR Assembly and Faculty Senate, on September 29, 2014. It was verified against the original constitution from 1988 line-by-line, twice, to assure that it is the most accurate electronic representation of the original VlogýLR constitution. Throughout, the office of vice chancellor and provost was under-lined, to support a change to those lines to executive vice chancellor and provost. Throughout, the term school days was under-lined to support change to that term, barring a definition. Throughout, references to VlogýLR Archives were under-lined. Change LogRevisionDateSummary of ChangeZ4/23/2015Term of Faculty Senators Council of Core Curriculum and Policies in curricular routing Second motion to amend the constitution must be verbatim. Administrative Title Changes. Interim census of the Faculty Senate Y12/5/2014Tweak Core Council AuthorityX10/16/2014Article V: add public outreach committeeW9/21/2014Faculty Research CommitteeV8/29/2014A. grad. Council term 2 ! 3 years B. AIGC constituency and chargeU2/20/2014Article V: delete grievance committeeT8/30/2013A. ATCC admin. title change B. Council on Core Curriculum and PoliciesS3/15/2012Staff Senate officers and successionR2/17/2012Undergraduate Research Committee ! Student Research and Creative Works CommitteeQ8/16/2011A. interim president B. immediate past president clarification C. resources manager ! counselP10/21/2010A. Staff Senate officers (communications officer) B. Staff Senate Achievement Awards Committee C. Communications Committee D. Amendment thresholdO1/22/2010A. Athletics Committee charge and constituency B. Admissions and Transfer of Credit definitionN1/30/2009Constituency of Admission and Transfer Credit CommitteeM2/16/2007Creation of Undergraduate Research CommitteeL5/5/2006 (Faculty Senate) 8/22/2006 (University AssemblyA. Faculty Governance Committee A. Article III. Resource Manager B. Article IV. FGC inserted into gov. chainK11/11/2005A. Academic Technology and Computing Committee (first read 2/5/1999) B. Faculty Appeals Council (first read 10/1997) C. Academic Integrity and Grievance Committee (first read 11/1993)J8/19/2003Article V Fund Drive Committee ! Fundraising CommitteeI10/8/2001 (Assembly) 10/19/2001 (Senate) A. Fringe Benefits (membership) B. Publications (appointer) C. PAC (duties and membership) D. Fac. Sen. Officers (immediate pp->pp) E. Fac. Sen. Reapportionment (odd years) A, B. Council reporting C. Planning and Finance (membership, duties) D. Faculty Teaching and Service Dev (name & duties) E. Honors & Awards (drop five from colleges)H8/18/1999Assembly quorum; term of Assembly President; term of Faculty Senate officers; Committee on Committees nominates Assembly PresidentG6/17/1999Article V, delete proxies and change Staff Senate composition.F10/04/1996 Replacement of article V.E4/26/1996 Article I. add four staff members to Policy Advisory Council.D8/19/1993 How to amend the constitution, creation of past-president, Planning and Finance, Academic Calendar and Schedules CommitteeC3/15/1991 Academic Calendar and Schedules CommitteeB10/20/1989 Honors and Awards CommitteeNo revision change disallowed4/27/1989 Add Health and Wellness CommitteeA9/29/1988 Admission and Transfer Credit Committee This change log is not part of the constitution, which follows. Constitution of the University Assembly of the University of Arkansas at Little Rock Article I Composition and Functions of the Assembly Composition of the VlogýLR Assembly The VlogýLR Assembly shall be composed of the president of the University of Arkansas and the following VlogýLR personnel: the chancellor; the vice chancellor and provost; all vice chancellors, associate vice chancellors, deans, and directors; the registrar; all full-time employees with the academic rank of university professor, distinguished professor, professor, associate professor, assistant professor, and instructor; elected members of the Staff Senate; and one student for every 400 students enrolled in the fall term of each academic year selected by the Student Government Association to be broadly representative of the various student groups. Professors emeriti, persons with adjunct or visiting academic rank, lecturers, and part-time faculty members shall have voice but not vote in the Assembly, and shall not be eligible for election to the Faculty Senate or any standing committee or council of the Assembly or the Faculty Senate. Questions concerning Assembly membership shall be resolved by the Assembly itself. Functions of the VlogýLR Assembly Within the framework of such governmental principles as are officially established for the University of Arkansas multicampus system, the VlogýLR Assembly shall be, under the Board of Trustees, the legislative and advisory body on educational policies and programs on this campus. All legislative functions of the VlogýLR Assembly are hereby assigned to the VlogýLR Faculty Senate as described in Article III of this Constitution, subject only to the right of the Assembly to amend or rescind legislative actions of the Faculty Senate. The Assembly and the Faculty Senate shall have the right to make recommendations on all matters that concern the educational mission and effectiveness of the University. The Assembly may, upon petition of twenty- five (25) or more members of the Assembly, amend or rescind any legislative action of the Faculty Senate by a vote of three-fifths of the Assembly members present and voting, provided that a quorum is present. Petitions to amend or rescind Faculty Senate legislative actions must be presented to the office of vice chancellor and provost within ten (10) calendar days of the Faculty Senate action; absent such petitions, legislative actions of the Faculty Senate shall follow the procedures described under Article III of this Constitution. Upon receipt of a petition to amend or rescind Faculty Senate legislation, the office of vice chancellor and provost shall notify the president and the other members of the Executive Committee of the Assembly. Upon such notification, the president of the Assembly (or, in the absence of the president, the vice president) shall call a meeting of the Assembly to be held no later than fifteen (15) calendar days after the filing of the petition. The chancellor may veto any Faculty Senate legislation that has been amended by the Assembly within fifteen (15) calendar days of the time when a written record of the Assembly action has been presented to him. The chancellor shall provide written reasons for the veto to the Assembly. By a three-fifths vote of those present and voting, provided that a quorum is present, the Assembly may override the chancellors veto; such overriding action will, unless the chancellor withdraws his or her objection within fifteen (15) calendar days, appeal the matter to the president of the University for mediation. If settlement is not achieved within thirty (30) calendar days, the president shall submit the issue to the Board of Trustees for resolution. Officers of the Assembly Officers of the Assembly shall be the president, vice president, secretary, and parliamentarian. The president of the Assembly shall be elected by the Assembly at a meeting late in the Spring semester of each year from among the faculty members of the Assembly who are eligible to serve in the Faculty Senate. The president of the Assembly also shall serve as president of the Faculty Senate, and may or may not be an elected member of the Faculty Senate. The term of office of the president of the Assembly and the Faculty Senate shall be two years, beginning with the first meeting of the Assembly or Faculty Senate, whichever comes first, of the following Fall semester. In the event that the president vacates the office of president before his/her term expires, a new president shall be elected to fulfill the remainder of the term of office. The vice chancellor and provost shall serve as the vice president of the Assembly. The secretary and parliamentarian shall be elected by and from the membership of the Executive Committee of the Assembly. The president shall preside at meetings of the Assembly and of the Executive Committee of the Assembly. The vice president shall be the presiding officer at Assembly meetings in the absence of the president. The vice president also shall serve as vice president of the Executive Committee of the Assembly. The vice president also shall be responsible for the collection, duplication, and distribution of Assembly materials. The secretary shall be responsible for promptly preparing the minutes of each Assembly meeting and for submitting the minutes to the office of the vice chancellor and provost for duplication and distribution. The secretary also shall serve as secretary to the Executive Committee of the Assembly. The secretary also shall collect papers and documents concerned with Assembly matters and transfer them to the VlogýLR Archives, or equivalent place, at the end of each academic year. The parliamentarian shall advise the officers and members of the Assembly on questions of procedure in order that the business of the Assembly be transacted correctly, efficiently, and impartially. The parliamentarian also shall serve as parliamentarian of the Executive Committee of the Assembly. The Executive Committee of the Assembly The Executive Committee of the Assembly shall be composed of the president, vice president, secretary, and parliamentarian of the Assembly; in addition, the other officers of the Faculty Senate and the Staff Senate, and the executive officers of the Student Government Association shall serve as members of the Executive Committee. The Executive Committee shall be responsible for the agenda of Assembly meetings. Subject to challenge on the floor of the Assembly, the Executive Committee may refer proposals for agenda items to an appropriate council or standing committee of the Assembly; in the event of such referral, the body receiving the item shall report to the Assembly what action it has taken in regard to the referred item. Meetings of the Assembly The VlogýLR Assembly shall meet at least twice each academic year, once at the beginning of the academic year and once late in the academic year. The Assembly president, or in the absence of the Assembly president, the vice chancellor and provost shall call these required meetings. Other meetings of the Assembly may be called by the Assembly president, a majority of the Executive Committee of the Assembly, the chancellor, a majority of the Faculty Senate, or upon petition to the office of vice chancellor and provost of at least twenty-five (25) members of the Assembly. However, meetings to amend or rescind Faculty Senate actions may be called only upon specific petition to amend or rescind Faculty Senate actions and signed by at least twenty-five (25) members of the Assembly as specified under Functions of the VlogýLR Assembly in this Constitution. The presence of 10 percent of the Assembly membership shall constitute a quorum. Unless specified otherwise in this constitution, matters placed before the Assembly for a vote shall be decided by a simple majority of those members present and voting, provided that a quorum is present. Unless specified otherwise in this constitution, all meetings of the Assembly shall be governed by parliamentary procedure as set out in the most recent edition of Roberts Rules of Order. Meetings of the Assembly, except when concerned with personnel matters, shall be open to the public; the Assembly president may, however, either extend or withhold floor privileges to those persons who are not members of the Assembly. The agenda shall be prepared by the Executive Committee of the Assembly and distributed to all members of the Assembly not later than ten (10) calendar days before the time of the meeting. Items of business may be added to the agenda by a petition signed by five percent or more of the voting members of the Assembly, if submitted to the office of vice chancellor and provost not later than ten (10) calendar days before the deadline for distribution of the agenda as provided in this section. At any meeting of the Assembly, no final action may be taken on any business that is not on the agenda for that meeting unless eighty percent (80%) of the Assembly present and voting shall consent and provided that a quorum is present. If a meeting of the Assembly is called during the summer, during a vacation, or at any time when classes are not in regular session, notification of the meeting, together with a copy of the agenda, shall be mailed to the home of each member at least seven calendar days prior to the meeting. Committees and Councils of the Assembly Committee on Committees: The Committee on Committees shall appoint members of the appointed committees and councils of the Assembly and of the Faculty Senate as specified in this Constitution. It shall prepare a slate of nominees for President of the Assembly. The Committee shall appoint staff members from a slate of nominees supplied by the Staff Senate. The Committee shall consist of the members of the Executive Committee of the Assembly and an elected faculty representative from each unit having representation in the Faculty Senate. The president of the Assembly and Faculty Senate shall serve as the chairperson of the Committee and shall have the responsibility for convening the initial meetings of the committees and councils of the Assembly and Faculty Senate in the fall semester. Environmental Impact Committee: The purpose of this committee shall be to insure maximum protection of the natural environment of the VlogýLR campus consistent with reasonable growth and development of the campus and to promote campus beautification through a continuous review of landscaping practices. The committee shall review all plans for on-campus construction, including periodic review of the Campus Master Plan; shall report to the Assembly or the Faculty Senate concerning the potential impact that proposed new facilities or construction will have on the natural environment of the campus; and shall recommend, if necessary, steps that should be taken to protect the natural environment. The committee shall consist of five Assembly members, one of whom shall be a staff member, two students appointed by the Student Government Association, and the administrator in charge of planning buildings and grounds, and the director of Physical Plant as ex officio members without vote. The non- student members with vote shall be appointed by the Committee on Committees, with the non-student members serving two-year staggered terms and the student members serving one-year terms. Fringe Benefits Committee: This committee shall keep the quality and scope of the fringe benefits offered faculty and staff under continuous review. Periodically it shall initiate detailed reviews of major programs such as health insurance or retirement benefits; it shall recommend changes or additions when they are deemed desirable. The committee shall recommend to the chancellor people to represent VlogýLR on the Fringe Benefits Committee of the University of Arkansas system. The committee shall consist of one faculty member from each unit having representation in the Faculty Senate appointed by the Committee on Committees to staggered terms of two years each; five staff members appointed by the Committee on Committees; the director of the Office of Human Resources Development; and the vice chancellor for finance or that persons designee (as ex officio member without vote). The staff members shall serve two-year, staggered terms. Health and Wellness Committee: This committee shall monitor campus health issues and recommend policies to the University Assembly and to appropriate administrators to insure a safe and supportive atmosphere in which to work. The committee shall: Formulate, review, and recommend policies concerning campus public health and wellness issues, including health promotion, health education and disease prevention within the social, biological and physical environment. Deal with specific issues such as AIDS, wellness, and environmental health and safety. Monitor the development of programs designed to implement the campus health policies and wellness programs that are approved by the University Assembly and appropriate administrative officers. The committee shall consist of four faculty members and two staff members appointed by the Committee on Committees, one undergraduate student appointed by the Student Government Association, one graduate student appointed by the Graduate Student Association, the Director of Health Services or designee, the Director of the Environmental Health Sciences Program or designee, the Director of Human Resources Development or designee. Faculty and staff shall serve two year staggered terms and students shall serve one year terms. Policy Advisory Council: This Council shall advise the chancellor on academic and administrative policies of the university subject to the authority of the Assembly and the Faculty Senate. As part of its duties, the Council shall participate in university level budget hearings. This Council shall consist of the president, the immediate past president, and the elected officers of the Faculty Senate; the elected chairpersons of elected standing councils and committees of the Faculty Senate; the chairperson of the Planning and Finance Committee; the chairperson of the Staff Senate and four staff representatives, one from each Vice Chancellors area; the president of the Student Government Association or that persons designee; one student affairs representative; and two members of the Assembly appointed by the Executive Committee of the Assembly. Publications Committee: The purpose of this committee shall be to advise University-financed student publications; to appoint or to dismiss the editor of The Forum and the editor of the Equinox following procedures established by the committee; to establish policies related to University-financed student publications such as The Forum and the Equinox; and to inform the University Assembly and Faculty Senate as appropriate. The committee shall be composed of three faculty members, five students appointed by the Student Government Association, and the associate vice chancellor for educational services or designee, the editor of The Forum, and the editor of the Equinox. The Committee on Committees shall appoint the faculty members to two-year staggered terms. Students shall serve one-year terms. Faculty advisors to these publications shall serve as members of the committee without vote. System Relations Committee: This committee shall be responsible for monitoring all system policies and procedures with reference to their impact on VlogýLR. The committee shall outline the advantages and disadvantages of each policy to VlogýLR faculty, staff, and students and make recommendations to the appropriate representative body or bodies that have been established under the authority of the Assembly Membership shall be composed of the Assembly president, who shall serve as chairperson of the committee, the vice president of the Assembly, the president of the Student Government Association, and the chairperson of the Staff Senate. In addition, the Committee on Committees shall select one dean of a college or school, one other administrator, four faculty members, and two staff members to serve on the committee. Traffic Committee: This committee shall recommend parking and traffic rules and improvements in parking facilities to the Assembly, the Faculty Senate, and the chancellor. It also shall hear appeals concerning traffic violations from individuals who are not students at VlogýLR. Membership shall include four faculty members and two staff members named by the Committee on Committees and two student representatives named by the Student Government Association. Faculty and staff shall serve staggered, two-year terms, and students shall serve one-year terms. Members shall elect a chairperson annually. The administrative officer in charge of parking facilities and the chief security officer shall serve on this committee as members without vote. Bylaws of the University Assembly The bylaws of the Assembly shall be subject to amendment by majority vote of those present and voting at one Assembly meeting, provided a quorum is present. Appointments: In making appointments, the appointing authority shall be mindful of the need to include minorities and women whenever possible. Chairperson Election: Unless otherwise specified, each standing council and committee of the Assembly shall elect its own chairperson annually. No one shall serve concurrently as chairperson of two such Assembly bodies. Interim Chairperson: In the event that the position of chairperson of an Assembly council or standing committee becomes vacant, the president of the Assembly shall designate an interim chairperson from among the remaining members until the Assembly council or committee elects a new chairperson. Membership Rotation, Appointed Standing Committees: Normally , the membership of appointed Assembly standing committees shall be rotated, with one Assembly member, usually the senior member of the committee, being replaced each year. To provide an equitable distribution among Assembly members, an individual usually will not have more than two Assembly committee memberships in a single year. Proxies: Any member of a standing council or committee of the University Assembly may issue a proxy for any meeting of the council or committee. If members of a council or committee are selected from specified constituent units, the person representing the proxy must come from the same unit and meet the same criteria for membership as the person giving the proxy. Each proxy must state in writing the name of the person receiving it, the date of the meeting for which it is effective, and must bear the signature of the regular member issuing it. Valid for one meeting, each proxy shall be filed with the chairperson or other appropriate officer of the council or committee. At any council or committee meeting, proxies may be counted for quorum purposes but shall not be permitted in elections of council or committee officers. Meetings: Unless specified otherwise, standing committees and councils of the Assembly shall hold an organizational meeting in the first month of the academic year. Special meetings shall be held upon call of the chairperson or a majority of the committee or at the request of the president of the Assembly or the chancellor. Records and Reports: Each committee or council of the Assembly shall send one copy of the minutes of each meeting to the secretary of the Assembly and another copy of the minutes to the president of the Assembly and shall provide regular or special reports to the Assembly at its own initiative or at the request of the president of the Assembly. Article II Amending the Constitution Amendments to the Constitution of the VlogýLR Assembly may be proposed by a majority vote of the Faculty Senate, provided a quorum is present, or by a petition signed by thirty (30) members of the VlogýLR Assembly and presented to the office of vice chancellor and provost. Ratification of amendments shall be by three-fifths vote of the Assembly, provided that quorum is present, at two consecutive meetings of the Assembly. The motion on the second vote must be verbatim the motion passed in the first vote and is not amendable. At least ten (10) calendar days must elapse between the first and second meetings of the Assembly. No final vote shall be taken on a proposed amendment until it has been submitted to the Executive Committee of the Assembly and published as part of the agenda for two consecutive Assembly meetings, except that provisions concerning the composition of Assembly committees and councils shall be amended by action at one Assembly meeting in accordance with the above procedures. The Faculty Senate shall have the power to amend provisions concerning the creation, abolishment and composition of Faculty Senate councils and committees as specified under Article III, The Faculty Senate, Councils and Committees of the Faculty Senate. The Staff Senate shall have the power to amend provisions concerning the creation, abolishment and composition of Staff Senate committees as specified under Article V. Composition and Functions of the Staff Senate. Whenever the University changes an administrative title, the corresponding title may be changed in this document through majority vote of the Faculty Senate at one meeting provided that a quorum is present and that the proposed amendment has been submitted to the Executive Committee of the Faculty Senate and published as part of the agenda for that Faculty Senate meeting. Proposed amendments must be considered during the regular nine-month academic year. Article III The Faculty Senate Composition of the Faculty Senate The Faculty Senate shall be composed of full- time faculty members holding the ranks of university professor, distinguished professor, professor, associate professor, assistant professor, or instructor who are elected by the full-time faculty members of the Ottenheimer Library and all academic colleges and schools that report directly to the vice chancellor and provost. Schools that administratively report to a college dean are considered to be part of that college for purposes of representation in the Faculty Senate. All questions concerning representation of an academic college or school in the Faculty Senate shall be resolved by the Executive Committee of the Faculty Senate, subject to appeal to the Faculty Senate. Faculty who serve as department chairpersons are eligible for election to the Faculty Senate. Faculty members holding appointments that require them to devote more than half time to administrative work may not serve in the Faculty Senate. The chancellor and the vice chancellor and provost are exempt from this requirement, and shall serve as ex officio members (with vote) of the Faculty Senate. The chairperson of the Staff Senate and the president of the Student Government Association shall serve as ex officio (with vote) members of the Faculty Senate. The faculty of each of the aforementioned colleges or schools with ten (10) or more faculty shall be entitled to elect a minimum of one senator, with additional Faculty Senate seats apportioned on the following basis: a second Faculty Senate seat for those colleges or schools with twenty (20) to twenty-nine (29) full-time faculty; a third Faculty Senate seat for those colleges and schools with thirty (30) to thirty-nine (39) full-time faculty members; a fourth Faculty Senate seat for those colleges and schools with forty (40) to forty-nine (49) full-time faculty members; a fifth Faculty Senate seat for those colleges and schools with fifty (50) to fifty-nine (59) full-time faculty members; and so forth for each additional ten (10) full-time faculty. The Faculty Senate will be reapportioned every two years, prior to Faculty Senate elections, by the Executive Committee of the Faculty Senate, based on current information as to the number of full- time faculty members in each college or school. If a new college or school is created in the year between reapportionments, the Faculty Senate shall be reapportioned prior to Faculty Senate elections in that interim year. The Executive Committee of the Faculty Senate shall assign faculty members of units not otherwise represented in the Faculty Senate to a single unit solely for purposes of representation in the Faculty Senate provided that such full-time faculty members number twenty (20) or greater; otherwise, the Executive Committee shall, subject to challenge on the floor of the Faculty Senate, assign such faculty members to one or more units that are represented in the Faculty Senate, such assignment being solely for purposes of representation in the Faculty Senate. When a single unit is created for purposes of representing faculty members of units not otherwise represented in the Faculty Senate, the Executive Committee of the Faculty Senate has the responsibility for supervising elections to the Faculty Senate from this unit. Colleges and schools that have academic departments and that are represented by three or fewer Faculty Senators shall not have more than one Faculty Senator from the same academic department. Colleges and schools that have academic departments and that are represented by more than three but fewer than nine Faculty Senators shall not have more than two Faculty Senators from the same academic department. Colleges and schools that have academic departments and that are represented by nine or more Faculty Senators shall not have more than three Faculty Senators from the same academic department. This requirement may be waived by the Executive Committee of the Faculty Senate only when the Executive Committee has determined that following the requirement would make it impossible for a college or school to elect its full complement of Faculty Senators. In all instances the Executive Committee and the faculty of each college or school should be sensitive to the need to have Faculty Senators from as many different academic departments as possible. Functions of the Faculty Senate Within the framework of this Constitution, the authority of the VlogýLR Assembly, and such governmental principles as are officially established for the University of Arkansas multicampus system, the Faculty Senate shall be, under the Board of Trustees, the legislative and advisory body on educational policies and programs on this campus. The Faculty Senate shall have the right to make recommendations on all matters that concern the educational mission and effectiveness of the University. The areas of the Faculty Senates legislative authority shall include but are not limited to the following: Admission requirements Curriculum and courses Degrees and requirements for degrees Calendar and schedules Awards, honors and honorary degrees Interpretation of its own legislation In addition to its legislative authority and all actions taken under this authority, the Faculty Senate shall make comments and recommendations on matters of multicampus concern, directing them to the chancellor and, through the chancellor, to the president or other appropriate system-wide University authority. Similarly, the Faculty Senate shall make comments and recommendations on matters of VlogýLR concern, directing them either to the chancellor alone or to both the chancellor and the president of the University of Arkansas, to be submitted by the president to the Board of Trustees. The chancellor may approve or veto any legislative action of the Faculty Senate within a period from the eleventh through the twenty-fifth calendar day after such action has been presented to the chancellor, unless the Assembly has been petitioned to amend or rescind the Faculty Senate legislation. In the latter case, the chancellors approval or veto shall be made no later than fifteen (15) calendar days after the Assembly has voted on and failed to approve a motion to amend or rescind a legislative action of the Faculty Senate. The chancellor shall provide written reasons for a veto to the Faculty Senate. By a three-fifths vote of those present and voting, provided that a quorum is present, the Faculty Senate may override the chancellors veto. Unless the chancellor withdraws his or her objection within fifteen (15) calendar days after receiving written notification, including reasons, of an override, the matter will be appealed to the president of the University for mediation. If settlement is not achieved within thirty (30) calendar days, the president shall submit the issue to the Board of Trustees for resolution. Officers of the Faculty Senate Officers of the Faculty Senate shall be the president, the immediate past president, the vice president, the secretary, the parliamentarian, and counsel. In the event the immediate past president is no longer a member of the faculty at VlogýLR, the most recent past president still on the faculty shall serve in that position. The immediate past president shall have all rights of Senate membership, serve as advisor to the president of the Senate, and have voice on the Executive Committee. The president of the Assembly shall serve as president of the Faculty Senate. The vice president, secretary, and parliamentarian shall be elected by the Faculty Senate for two-year terms. In the event that a senator elected to one of these offices ceases to be a member of the Faculty Senate, another senator shall be elected to fulfill the remainder of the term of office. The election of new officers shall take place during the first meeting of the academic year in even-numbered years after new members of the Faculty Senate have been elected. Vacancies shall be filled by election at the next regularly scheduled Faculty Senate meeting. The president shall preside at meetings of the Faculty Senate and of the Executive Committee, and also shall discharge the responsibilities specified elsewhere in this constitution. The vice president shall be the presiding officer at Faculty Senate meetings in the absence of the president, and shall also serve as vice president of the Executive Committee. The secretary shall be responsible for preparing the minutes of each Faculty Senate meeting and for submitting the minutes to the office of the vice chancellor and provost for distribution to all members of the Faculty Senate and Assembly. The secretary also shall serve as secretary of the Executive Committee. The secretary shall collect papers and documents concerned with Faculty Senate matters and transfer them to the VlogýLR Archives or equivalent place at the end of each academic year. The parliamentarian shall advise the officers and members of the Faculty Senate on questions of procedure in order that the business of the Faculty Senate be transacted correctly, efficiently, and impartially. The parliamentarian also shall serve as parliamentarian of the Executive Committee. The counsel shall be responsible for ensuring that copies of records related to faculty governance are maintained in the Faculty Senate offices and are current. The counsel shall be a faculty member and shall provide expertise to the executive committee on current policies and the historical background on important issues. The counsel shall be appointed by the elected officers of the Faculty Senate to a renewable, two-year term that is staggered relative to the Faculty Senate officers. The appointment shall be reported to the Faculty Senate. Persons newly elected as officers of the Faculty Senate shall assume their offices immediately after the meeting at which they are elected, except that the outgoing secretary remains responsible for the minutes of that election meeting. Executive Committee of the Faculty Senate The officers of the Faculty Senate and the vice chancellor and provost shall constitute the Executive Committee of the Senate. The Executive Committee shall prepare the agenda as provided under Meetings of the Senate. Subject to challenge on the floor of the Senate, the Executive Committee shall label Faculty Senate agenda items in such manner as to indicate whether they are advisory in effect or authoritative unless vetoed by the chancellor. Subject to challenge on the floor of the Faculty Senate, the Executive Committee may refer proposals for agenda items to an appropriate council or standing committee of the Senate; in the event of such referral, the body receiving the item shall report to the Faculty Senate what action it has taken in regard to the referred item. Also, subject to challenge on the floor of the Senate, the Executive Committee shall interpret Faculty Senate provisions on credentials and elections. During the spring semester of odd-numbered years, prior to Faculty Senate elections, the Executive Committee shall reapportion Faculty Senate membership among the eligible academic units, such reapportionment being based on the current number of full-time faculty members in each academic unit and as specified under Composition of the Faculty Senate (above). The Executive Committee shall meet at least once each academic year with the elected officers of the Staff Senate and the Student Government Association on matters of joint concern, and the secretary of the Faculty Senate shall provide the Senate with the minutes of such meetings. Meetings of the Faculty Senate Meetings of the Faculty Senate, except when concerned with personnel matters, shall be open to the public. The officers of the Staff Senate and the executive officers of the Student Government Association shall be welcome to address the Faculty Senate at the beginning of each meeting, the exact period of time for each speaker to be determined by the president of the Faculty Senate. The president of the Faculty Senate may extend or withhold speaking privileges to persons who are not members of the Senate, subject to challenge on the floor of the Senate. The Faculty Senate shall meet on call by the president of the Faculty Senate at least four times between August and May of the academic year. The Faculty Senate also may be convened on the initiative of the chancellor. In addition, the Faculty Senate will meet on formal petition to the president of the Faculty Senate by five or more members of the Faculty Senate; such meeting to be held within fifteen (15) calendar days of the presentation of the petition. At any meeting the president shall preside; in the presidents absence, the vice president shall preside; and in the absence of both, the presidents designee shall preside. The Executive Committee of the Faculty Senate shall compile the agenda and submit it to the office of vice chancellor and provost for distribution. The agenda must be distributed to all members of the Senate, the executive officers of the Student Government Association, the officers of the Staff Senate, and to all members of the VlogýLR Assembly through the campus mail not later than five school days before the time of the meeting. A petition for the inclusion of any item of business signed by five or more of the members of the faculty or by one Faculty Senator that is submitted to the president of the Faculty Senate not later than one week before the deadline for distribution of the agenda shall result in that item of business being included on the agenda. The chancellor, the vice chancellor and provost, the officers of the Staff Senate, and the officers of the Student Government Association also may place any item on the agenda by submitting it to the president of the Faculty Senate not later than one week before the deadline for distribution of the agenda. At any meeting of the Faculty Senate no action shall be taken on any business that is not on the agenda for that meeting unless four-fifths of the Faculty Senate present shall consent and provided that a quorum is present. A majority of the Faculty Senate membership shall constitute a quorum. The Faculty Senate shall be the judge of the elections, returns, and qualifications of its own members, and shall have the power to expel a member for nonattendance, disorderly behavior, or misconduct by the concurrence of two- thirds of those present and voting, provided a quorum is present. Except where specified otherwise in this Constitution, matters placed before the Faculty Senate for a vote shall be decided by a majority vote of those present and voting. Voting shall ordinarily be by voice, but in cases of doubt any member may request a hand count vote. Other methods of voting may be required by twenty-five percent of the members present. There is no provision for proxy or cumulative voting. Unless otherwise noted in this Constitution, all meetings of the Faculty Senate shall be governed by parliamentary procedures as set out in the most recent edition of Roberts Rules of Order. Elections of the Faculty Senate and Faculty Senate Officers Faculty Senate elections shall be by secret ballot, and shall be held before the end of the Spring semester of each year, the exact date to be determined by the dean of each college or school. Senators elected at these college or school meetings shall assume office at the first Faculty Senate meeting of the academic year in August or September. Members shall serve two year, staggered terms. During the first meeting of the academic year in August or September of even-numbered years, the Faculty Senate shall elect its officers from the membership of the Faculty Senate. Councils and Committees of the Faculty Senate Amendments concerning Faculty Senate councils or committees may be proposed by any member of the Faculty Senate. Ratification requires a three-fifths vote of the Faculty Senate at two meetings during the regular nine-month academic year provided that a quorum is present and that the proposed amendment has been submitted to the Executive Committee of the Faculty Senate and published as part of the agenda for that Faculty Senate meeting. The motion on the second vote must be verbatim the motion passed in the first vote and is not amendable. Councils Council on Core Curriculum and Policies: On behalf of the Faculty Senate, and subject to that bodys authority, the Council on Core Curriculum and Policies shall maintain criteria and approve courses for inclusion and retention in the VlogýLR Core Curriculum (Standard Core and College Cores). The Council on Core Curriculum and Policies shall report all of its actions promptly to the faculty. In reviewing curriculum matters, the Council on Core Curriculum and Policies shall consider current policies and criteria of the U of A System and the Arkansas Board of Higher Education. In academic units (programs, departments, schools, colleges) curricular proposals affecting the VlogýLR Core, including but not limited to course inclusion in the core, modifications to existing core courses, and inclusion in the college core, will be routed through program, department, school, college curriculum committees and to the Undergraduate Council before being sent to the Council on Core Curriculum and Policies. Recommendations of the Council on Core Curriculum and Policies are subject to review by the Faculty Senate following an unsuccessful resubmission and appeal by the authors within 10 business days of the notification of the Council on Core Curriculum and Policiess decision to the Faculty Senate Executive Committee. Proposals not reviewed by the Faculty Senate or having passed Faculty Senate review shall be routed to the vice chancellor and provost and the chancellor. The Council on Core Curriculum and Policies shall be composed of two voting representatives from each College with undergraduate program(s). Council on Core Curriculum and Policies terms will be for three (3) years. Members may serve two consecutive terms. Individuals may be re-elected to serve after not serving for at least two (2) years. Two (2) students shall serve as voting members of the Council on Core Curriculum and Policies on policy matters, but will not vote on course decisions. Elected representatives in the Student Senate are eligible to serve as student members of the Council on Core Curriculum and Policies and will have 1-year terms. Faculty Appeals Council: All appeals and grievances involving faculty are made to the Faculty Appeals Council. This includes but is not limited to appeals and grievances about dismissal, tenure, promotion, salary, fringe benefits, working conditions, and discrimination based upon race, sex, or physical handicap. Membership of this committee shall include the Committee on Tenure, one full- time faculty member, with tenure, elected from each academic unit represented in the Faculty Senate, and two academic administrators below the level of dean who shall be elected by the Faculty Senate. Should the composition of the Faculty Appeals Council not, in the opinion of the president of the Faculty Senate, include adequate representation of women and/or minorities, the Faculty Senate president may appoint up to five additional full-time faculty members to provide such representation. Internal Structure and Processes of the Faculty Appeals Council: The chairperson shall appoint members of the council to three-person informal and five-person formal panels when appeals are made. In making hearing panel appointments, the chairperson shall distribute faculty members as evenly as possible in relation to tenure status, administrative status, race, and gender and previous service on other panels during the academic year. Any panel member may disqualify herself or himself for good cause. Panel members may be challenged for cause, with the merits of each challenge decided by majority vote of the panel. In addition, the appellant shall be permitted one peremptory challenge. Each faculty member who is considering filing or who has filed a complaint before the Faculty Appeals Council may, at such persons option, request an advisor. In the response to such request the chairperson of the council shall appoint a member of the council to serve as that persons advisor. A persons advisor shall not sit on a panel of the council to hear that persons grievances. Graduate Council: On behalf of the Faculty Senate, and subject to that bodys authority, the VlogýLR Graduate Council shall review and recommend action on new graduate courses, programs, and degrees and consider other matters related to graduate work at VlogýLR. This Council shall report all of its actions promptly to the faculty. In reviewing proposals, the Graduate Council shall consider the current policies and criteria of the University of Arkansas at Little Rock and those of the University of Arkansas system and the Board of Higher Education. Proposals for graduate programs and courses which originate with department faculties shall be routed to college or school curriculum committees, to college or school faculties, and to the Graduate Council. In academic units not organized into departments, colleges, or schools, routing shall be according to analogous process certified to the Graduate Council by the vice chancellor and provost. Recommendations of the Graduate Council are subject to review by the Faculty Senate upon decision of the Executive Committee of the Faculty Senate or upon petition signed by five or more senators and delivered to the president of the Faculty Senate within ten (10) calendar days of passage by the Graduate Council. Proposals not reviewed by the Faculty Senate or having passed Senate review are routed to the vice chancellor and provost and chancellor, and for new degree programs, to the president, the Board of Trustees, and the Board of Higher Education. The Graduate Council shall be composed of one representative from the Ottenheimer Library faculty, three representatives qualified for graduate faculty status elected from each college and school represented in the Faculty Senate, and three graduate students appointed by the Committee on Committees of the Assembly for one-year terms from nominations submitted by the Graduate Dean, the coordinators of graduate programs, and graduate student organizations. Elected representatives shall serve staggered three-year terms. Undergraduate Council: On behalf of the Faculty Senate, and subject to that bodys authority, the VlogýLR Undergraduate Council shall review, interpret, and recommend action on all general undergraduate academic policies except for the duties delegated to the Council on Core Curriculum and Policies; it shall review and recommend approval or disapproval of curriculum proposals and degree programs. The council shall report all of its actions promptly to the faculty. In reviewing curriculum matters, the Council shall consider current policies and criteria of the University of Arkansas system and the Board of Higher Education. In academic units organized into departments and colleges and schools, all proposals for changes in curricula and degree programs shall be routed to department, college, or school curriculum committees; to college or school faculties; and to the Undergraduate Council. In academic units not organized into such departments and colleges and schools, routing shall be according to analogous process certified to the Undergraduate Council by the vice chancellor and provost. Recommendations of the Undergraduate Council are subject to review by the Faculty Senate upon decision of the Executive Committee of the Faculty Senate or upon petition signed by five or more senators and delivered to the president of the Faculty Senate within ten (10) calendar days of passage by the Undergraduate Council. Proposals not reviewed by the Faculty Senate or having passed Faculty Senate review shall be routed to the vice chancellor and provost, the chancellor, and for new degree programs, to the president, the Board of Trustees, and the Board of Higher Education. The Undergraduate Council shall be composed of one representative from the Ottenheimer Library faculty , two full-time faculty members elected by the full-time faculty from each college or school offering undergraduate work and represented in the Faculty Senate, and five undergraduate students, one of whom must be taking a course or courses at night. The student representatives are appointed by the Student Government Association for one-year terms and are selected to represent the broadest range possible of academic areas. The elected representatives shall serve staggered two- year terms. The associate vice chancellor for educational programs and a representative from the Office of the Registrar shall be ex officio members without vote. Elected Standing Committee Committee on Tenure: This committee shall have two functions: to keep under review all policies and procedures involving faculty tenure, promotion, non-reappointment and dismissal, and to offer such recommendations and comments to the Faculty Senate as it deems appropriate. The committee shall be composed of two faculty members elected by each college and school represented in the Faculty Senate and one representative elected by the professional librarians with academic rank, excluding in all instances deans and department chairs. Elections shall be held in the spring, and members shall serve two-year staggered terms. Appointed Committees Academic Integrity and Grievance Committee: The Academic Integrity and Grievance Committee hears specific grade appeals and hears, on appeal and referral, cases involving certain academic offenses. The Academic Integrity and Grievance Committee comprises fifteen (15) faculty and three (3) faculty alternates to be appointed each May annually in the spring by the Committee on Committees of the Assembly and seventeen (17) students and three (3) student alternates to be appointed each May no later than the beginning of the fall semester. Twelve (12) voting and two (2) alternate undergraduate students will be appointed by the Student Government Association and five (5) voting and one (1) alternate graduate students will be appointed by the Graduate Student Association. The term of office begins with the fall semester and continues for twelve months. The purpose of the committee is twofold: (1) it affords the student an opportunity to appeal a grade if he or she feels the grade was inequitably awarded in that it violated a faculty members own specified grading standards, and (2) it affords a student a hearing in cases where disputes over alleged cheating, plagiarism, collusion, or similar actions cannot be resolved (where the student does not admit that he/she violated an academic offense standard or that the student admits that he/she did violate an academic offense standard and the dean of students/designee refers the case for sanctioning). Students and faculty members are urged to make all attempts possible to resolve a grievance before initiating formal appeal. The administrative officer shall assign two faculty members and two students to hear academic offenses by rotation according to alphabet if possible. For information on the operating policies of this committee see the Academic Integrity and Grievance Policy. Academic Calendar and Schedules Committee: This committee shall recommend to the Faculty Senate the academic calendar, schedules, and schedule policy, and shall present academic schedules to the Senate. Normally, these calendars and schedules, in draft form, originate in the Registrar's Office, and are forwarded to the committee for its approval before being submitted to the Faculty Senate. When questions arise, the committee shall, on behalf of the Faculty Senate, interpret the calendar and schedules. The committee shall consist of one full-time faculty member from each college/school represented in the Faculty Senate to be appointed by the Committee on Committees, the vice president of the Faculty Senate, the chair of the Undergraduate Council or that person's designee, the registrar or that person's designee, the vice chancellor and provost or that person's designee. In addition, two students appointed by the Student Government Association shall serve as members. Appointed faculty members shall serve two-year staggered terms and students shall serve one-year terms. The chairperson of the Planning and Finance Committee shall serve as chairperson of this committee. Academic Technology and Computing Committee: This committee shall be concerned with University computing services policies that affect academic programs and the general interest of VlogýLR. This committee serves as a formal communication channel for the faculty and students with Information Technology Services. The Vice Chancellor of Information Services shall keep the committee informed on issues, policies, and resource allocations affecting the academic community via technology and computing at the university level. On an annual basis the committee shall review Information Technology Services' policies as they affect the academic community. This review should include examining the impact of resource allocation of new technology to the learning process in a benefit/cost framework. In addition, the committee will consult with the Vice Chancellor of Information Services concerning budgets, both current and future, projected and actual expenditures. The committee shall furnish a report of their review and budget conference to the Faculty Senate by March 15 of each year. The Academic Technology and Computing Committee shall consist of two full-time faculty members from each college or school including the library to be named by the Committee on Committees. In addition, two students shall be named by the Student Government Association. The Vice Chancellor of Information Services the Provost or their designees shall serve as ex officio members without vote. Any faculty member holding a position of "faculty in residence" within Information Technology Services may serve as a voting committee member during their appointment to such post. The terms of the two students shall be one year, while the terms of the appointed faculty members shall be two-year staggered terms. Admissions and Transfer of Credit Committee: On behalf of the Faculty Senate, this committee shall be responsible for establishing and maintaining appropriate standards for admitting students to VlogýLR and accepting transfer credit. It shall recommend policies to the Faculty Senate in the areas of its responsibility. It also shall hear appeals from applicants for admission and from students concerned with transfer credit. The committee shall consist of ten full time faculty members to be appointed by the Committee on Committees of the Assembly, two student members appointed by the Student Government Association, and the administrative officer in charge (or designee) of the Office of Admissions and Financial Aid, the Officer of Records and Registration, the Office of Transfer Student Services, university college/academic advising, and the Office of Testing services. An Admissions Office designee shall serve as Coordinator for the Admissions Committee proceedings. The ten faculty members shall serve two year staggered terms and there shall be a minimum of one faculty member from each College, except the Bowen School of Law, and a maximum of three faculty members from any one College. All members of the Committee are voting members. Athletics Committee: This committee shall consider matters pertaining to the intercollegiate athletic program and shall be advisory in nature with respect to the relationship of athletics to the academic purposes of the University. These matters may include, but are not limited to, the monitoring of academic progress and eligibility of student-athletes, scheduling of athletic events, allocation of scholarships, recruitment of student-athletes, the adding and dropping of sports, NCAA and conference rules and changes, and other matters related to intercollegiate athletics. The committee shall be composed of ten full- time faculty members to be appointed by the Committee on Committees of the Assembly, representation by at least one voting member from each academic college or school (with the exception of the Bowen School of Law) and no more than two members from each academic college or school (including the Bowen School of Law). The Committee on Committees shall also appoint two staff members to the committee. The Student Government Association shall appoint two students to the committee. The faculty and staff members shall serve two-year, staggered terms, and the student members shall serve one-year terms. The director of athletics, registrar, and the advisor for student-athletes shall serve as ex officio members without vote. A Faculty Athletics Representative (FAR) will be appointed by the chancellor with advice from the Athletics Committee. The FAR will serve for a three-year term and may be reappointed for subsequent three-year terms. The FAR will serve on the Athletics Committee as an ex officio member with vote. Faculty Governance Committee: This committee acts to facilitate faculty governance and to insure that governance documents and policies are in accordance with all campus and University of Arkansas Board of Trustee policies. It monitors the Faculty Handbook insuring that approved changes are promptly and accurately incorporated into the Handbook. The committee shall establish cycles of review for the Handbook and all faculty governance documents from academic departments and schools and colleges. In the event a governance document does not reflect current campus policy(ies), the committee shall inform the unit(s) involved and assist the unit in developing needed modifications as feasible. The committee shall develop for approval by the Faculty Senate and Chancellor a generic college and a generic department governance document to be available for use by a newly created academic unit. In the event such a new academic department or college is created, this committee shall assist the new unit(s) with the development of governance document(s). Until such new document(s) is/are created, the new unit shall operate within the framework of the generic governance document provided by the committee. The committee shall consist of the officers of the Faculty Senate and all past presidents of the University Assembly who do not hold administrative appointments above the level of department chair. Faculty Research Committee: This committee shall make recommendations to the Faculty Senate concerning research policies of a general nature and methods of encouraging research activity. Under the authority of the vice chancellor and provost, it shall award the faculty research grants. The committee shall consist of one full-time faculty member from each college and school represented in the Faculty Senate to be appointed by the Committee on Committees. Each member shall serve a two-year term, with the terms to be staggered to insure experienced representation. Faculty Teaching and Service Development Committee: The purpose of this committee is to review and make recommendations concerning policies and procedures involving the enhancement of the teaching, and service functions of the University. More specifically, the committee is concerned with faculty improvement workshops and other activities and conditions designed to recruit, improve, and retain a highly productive faculty. The committee shall consist of one member from the Ottenheimer Library faculty, two-full time faculty members from each college or school represented in the Faculty Senate to be named by the Committee on Committees to staggered terms of two years each and as ex-officio members, the Associate Vice Chancellor for Technology and Instructional Support, the campus director of American Humanics, and the Director of Campus and Community Partnerships. Library Committee: This committee shall be concerned with library policies that affect the academic programs and general interests of VlogýLR, and serve as a formal communication channel between the faculty and the library. The director of the library shall keep the committee informed on issues and policies affecting the library and its publics as such issues and policies come into being. The committee shall review library policies as formulated by the library faculty on an annual basis and furnish a report of that review to the Faculty Senate by March 1 of each year. The Library Committee shall consist of one full- time faculty member from each college or school, including the library and the Graduate and Undergraduate Councils to be named by the Committee on Committees. In addition, two students shall be named by the Student Government Association. The director of the library shall serve as ex officio member without vote. The terms of the two student members shall be one year; all other members shall serve two-year staggered terms. Planning and Finance Committee: This committee exists for informational and advisory purposes only. While recognizing that the responsibility for the budgetary and planning process rests with the chancellor and administration, this committee shall assist in these areas by reviewing proposed plans that have an impact on the academic mission of the University, such as revenues and revenue projections, budgets and budget projections, and the relationship of academic and capital planning to finance and budget matters. The committee shall work with the Vice Chancellor for Finance and Administration to review existing university reports, to make suggestions for changes to reports, and to provide input into developing reports that would be of greater interest to faculty or easier to understand. The committee shall report to the Faculty Senate concerning the VlogýLR financial statement and shall endeavor to produce other reports to show the use of funds by the university and changes in the Annual Budget Book. In reporting on the VlogýLR financial statement the committee shall include such information as the amount of reserve funds and the total endowment. From the committee, a few faculty representatives shall attend the University level budget hearings and all academic budget hearings at or above the college level. The committee may make recommendations to the Faculty Senate, which may make recommendations to the chancellor. In circumstances where time does not allow deliberation and action by the Faculty Senate, the committee may make its recommendations directly to the chancellor, providing a copy (or report of oral recommendations) to each member of the Faculty Senate. To further facilitate significant involvement of the committee with the above processes, the committee shall select three of its faculty members to be on a subcommittee, which shall be available throughout the year for planning and finance matters. The subcommittee shall report to the committee. The committee shall consist of one member from the Ottenheimer Library faculty, two full-timefaculty members from each college or school represented in the Faculty Senate (one of whom must be a member of the Faculty Senate at the time of appointment) to be named by the Committee on Committees, the Executive Committee of the Faculty Senate, the administrator responsible for budgeting and planning, the vice chancellor for finance and administration, and the vice chancellor for university advancement as ex-officio members of the committee. In addition, two students appointed by the Student Government Association shall serve as members. Appointed faculty members shall serve two-year staggered terms and students shall serve one-year terms. Honors and Awards Committee: This committee shall, on behalf of the Faculty Senate, select the recipients of specified University-wide honors and awards. This committee also shall advise the chancellor on the awarding of honorary degrees. In such matters, members of the committee shall act with the utmost confidentiality and discretion. Membership of the committee shall consist of two undergraduate students appointed by the Student Government Association, one graduate student appointed by the Graduate Student Association, and two faculty members from each of the colleges, one Graduate School representative and two alumni appointed by the Committee on Committees of the Assembly. All members shall serve one year terms. Student Research and Creative Works Committee: The mission of this committee is to promote, support, and extend undergraduate and graduate research, scholarship, artistry, and other forms of creative activities at VlogýLR, as well as to encourage research collaboration between faculty and students. The committee shall consist of one member from the Ottenheimer Library faculty and two full-time faculty members from each college or school represented in the Faculty Senate with an undergraduate program to be named by the Committee on Committees to staggered terms of two years each; one undergraduate student named by the Committee on Committees to a one year term from nominations by the Undergraduate Research Committee; and, as ex-officio members, the Director of the Donaghey Scholars Program or designee, the Director of the McNair Program or designee, and the Vice Provost for Research and Dean of the Graduate School or designee. Ad Hoc Committees: Ad hoc committees may be appointed by the president or the Executive Committee of the Faculty Senate to study special problems not within the purview of the various councils or standing committees. An ad hoc committee shall report its findings and recommendations to the president or the Executive Committee of the Faculty Senate. The appointing officer or body shall prepare a written notice of the charge of the committee, as well as a membership list, and distribute that information to all Faculty Senate members, all members of the Staff Senate, and the officers of the Student Government Association. Bylaws of the Faculty Senate The bylaws of the Faculty Senate shall be subject to amendment by three-fifths vote of those present and voting at one Faculty Senate meeting, provided that a quorum is present. Appointments: In making appointments, the appointing authority shall be mindful of the need to include minorities and women and to provide broad campus representation whenever possible. Chairpersons: Unless otherwise specified, the chairperson of each selected or appointed committee or council of the Faculty Senate shall be elected annually by the members from the faculty members serving on the committee or council. Faculty Eligibility for Service on Faculty Senate Councils and Committees: Faculty service on elected and appointed standing councils and committees of the Faculty Senate shall be limited to those members of the faculty who have both voice and vote in the VlogýLR Assembly. A member of a Faculty Senate council or committee is expected to vote in council or committee deliberations so as to promote, in his or her own judgment, the best interests of the entire VlogýLR community. A representative chosen by a unit of the University, such as a college or school, is accountable to that unit in that he or she may or may not be reelected when the term or service expires. Meetings: Unless specified otherwise, councils and standing committees shall be expected to hold an organizational meeting in the first month of the academic year. Special meetings shall be held upon call of the chairperson or a majority of the committee or council or at the request of the president of the Faculty Senate or the chancellor. Proxies: There shall be no proxy voting in the Faculty Senate. Any member of a standing council or committee of the Faculty Senate may issue a proxy from any meeting of the council or committee. If members of a council or committee are selected from specified constituent units, e.g. school or college, the person representing the proxy must come from the same unit and meet the same criteria for membership as the person filing the proxy. Each proxy must state in writing the name of the person receiving it, the date of the meeting for which it is effective, and must bear the signature of the regular member issuing it. Valid for one meeting, each proxy shall be filed with the chairperson or other appropriate office of the council or committee. At any committee meeting, proxies may be counted for quorum purposes but shall not be permitted in elections of council or committee officers. Records and Reports: Each committee or council shall send one copy of the minutes of each meeting to the secretary of the Faculty Senate and another copy of the minutes of the meeting to the president of the Faculty Senate and shall provide regular or special reports to the Faculty Senate at its own initiative or at the request of the president of the Faculty Senate. Vacancies: Seats in the Faculty Senate and memberships on elected Faculty Senate councils and committees that become vacant during the academic year shall be filled for the remainder of that year from a list of alternates maintained by the Executive Committee, and for the next year (if required) by special election at the annual college or school meeting at which members of the Faculty Senate and its councils and committees are elected. Faculty vacancies on appointed Faculty Senate Committees shall be filled by special election in the unit involved. Article IV College, School, and Department Governance The faculty of each college or school shall develop a governance document that specifies written policies and procedures for conducting business and shall hold meetings at least once each semester of the nine- month academic year. Unless provided otherwise in the governance document, additional meetings shall be held upon written call signed by one-fourth or more of the full time faculty. In addition, meetings shall be held on written call of the dean. The governance document shall be submitted for review first to the dean, then simultaneously to the Vice Chancellor and Provost and to the Faculty Governance Committee, and finally to the Chancellor for approval. Each review shall be accomplished within 30 calendar days and comments from the reviewers shall accompany the document as it is forwarded throughout the review and approval process. The review of governance documents must occur during the regular nine-month academic year. Upon the agreement of the dean, provost, and two representatives of the faculty governance committee, the review time may be extended to ninety days. Said policies shall not be in conflict with provisions outlined in the Faculty Handbook. Responsibilities of colleges and schools are as follows: By secret ballot to elect representatives and one alternate for each representative to the Faculty Senate, the Undergraduate Council, the Graduate Council, the Council on Core Curriculum and Policies, he Committee on Tenure, and the Appeals Council. Election as an alternate will be for a one-year period only, and an alternate will serve only in the event of a vacancy. Each college or school will provide a list of alternates (by position) to the Executive Committee of the Faculty Senate on an annual basis. To study college or school curricula. Each college or school shall establish its own curriculum process. Routing of curriculum and program proposals shall follow the procedures outlined in the description of the Undergraduate Council, the Council on Core Curriculum and Policies, and the Graduate Council. The faculty of each department shall develop its own policies and procedures for conducting business and shall hold meetings at least once each semester of the nine-month academic year for the purpose of discussing and acting upon departmental affairs. In addition to the methods of calling meetings specified in an approved governance document, faculty meetings may be convened by a written call of the department chairperson or by a written call of one-fourth or more of the full-time faculty. 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After such reviews, the document is forwarded to the Chancellor for approval. The review shall be accomplished within 30 calendar days and comments from the reviewers shall accompany the document as it is forwarded throughout the review and approval process. The review of governance documents must occur during the regular nine-month academic year. Upon the agreement of the dean, provost, and two representatives of the faculty governance committee, the review time may be extended to ninety days. 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